01334 472255

info@skiffington.org

DATA PRIVACY NOTICE

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. We obtain information from you and from others with your agreement.   The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

  1. Who are we?

Lady Margaret Skiffington Trust is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

  1. How do we process your personal data?

Lady Margaret Skiffington Trust complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to review your application for a grant from the Trust;
  • To maintain a register of grants awarded by the Trust;
  • To contact you to ask you to provide feedback on your grant from the Trust.
  • To maintain our own financial accounts and records
  1. What is the legal basis for processing your personal data?
  • Processing is necessary for carrying out an appraisal of your application.
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with the Trustees and our Secretaries. We will not share your data with third parties.
  1. How long do we keep your personal data?

Our Policy for retention and destruction of data explains how long we keep your personal data.  We may keep information for a longer period if it is needed to provide our services or retention is for your benefit.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which Lady Margaret Skiffington Trust holds about you;
  • The right to request that Lady Margaret Skiffington Trust corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Lady Margaret Skiffington Trust to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.
  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Chairman of Trustees c/o Henderson Black & Co, Chestney House, 149 Market Street, St Andrews, KY16 9PF; standrews@hendersonbalck.co.uk; 01334 472255

You can contact the Information Commissioners Office:

The Information Commissioner’s Office – Scotland

45 Melville Street, Edinburgh, EH3 7HL Telephone: 0131 244 9001

Email: Scotland@ico.org.uk

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